Day of Coordinator
Your wedding is planned and your vendors are booked. Now you just need some assistance in creating a timeline and managing the logistics.​
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Don't worry- we've got you covered!
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We will start working with you prior to the wedding by reviewing all your vendor reservations and attending the final walk through at the venue to ensure a seamless transition. On the day-of, we will handle all on-site logistics.
This service begins
2-4 months before the wedding.
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This services include:
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Detailed Opening Consultation upon confirmed booking
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Creation of detailed wedding day timeline
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Provide a personalized recommended vendor list
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Review Vendor Contracts to troubleshoot any mistakes in advance
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2 months out - Cloud Nine takes over as point of contact for all vendors
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Coordinator reconfirms with all vendors and updates timeline with any last minute additions
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On-site walk thru prior to Rehearsal
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Coordinator manages 1hr. Rehearsal 1-2 days before wedding
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On-site Wedding Coordination from start to finish (prep, set up, ceremony reception & breakdown)
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Greet & Direct all vendors for set up of Ceremony & Reception
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Set up personal decor items for gift table, signage, cake table, picture frames, etc.
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Wedding day emergency kit
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Direct wedding party through the ceremony & key moments of reception
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Coordinate with photographer to ensure all photos are taken & on schedule
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Communication with Emcee/DJ to make event announcements & coordinate dinner service timing with the caterer
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Manage any final vendor payments & Tips
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Securing the wedding gifts & personal items and give them to the designated person
Partial Coordination
You've booked the majority of your vendors already, but you are having a hard time finding time to tackle the last few items on your wedding To-Do List.
​It's time to call in for reinforcements!
Allow us to step in and help you make those last decisions. We can help you book the best florist, find the perfect wedding cake or secure a wedding DJ that is sure to make your reception dance party absolutely legendary.
This service begins 4-6 months before the wedding.
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This service includes:
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Detailed Opening Consultation upon confirmation of booking
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Unlimited email and scheduled calls with your coordinator
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Review of all vendor contracts
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Comprehensive vendor organization sheet
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Detailed Planning Checklist
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Wedding Design Consultation
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4 months out - Cloud 9 takes over as point of contact for all confirmed vendors
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Creation of detailed Wedding Timeline
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Coordinator attends final vendor meetings
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Coordinator designs floor plan & layout
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Coordinator manages 1 hr. Rehearsal 1-2 days before wedding
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2 months out - Reconfirm bookings with all secured vendors
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Update timeline & add any additional wedding details to ensure a flawless wedding day
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On-site Wedding Coordination from start to finish (prep, set up, ceremony, reception & breakdown)
-
Greet & direct all vendors for set up of Ceremony & Reception
-
Set up personal decor items
-
Set up personal decor items for gift table, signage, cake table, picture frames, etc.
-
Wedding day emergency kit
-
Direct wedding party through the ceremony & key moments of reception
-
Coordinate with photographer to ensure all photos are taken & on schedule
-
Communication with Emcee/DJ to make event announcements & coordinate dinner service timing with the caterer
-
Manage any final vendor payments & Tips
-
Securing the wedding gifts & personal items and give them to the designated person
-
Complete breakdown in a timely manner to ensure no additional venue charges
